Registration fees

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Registration fees

By June 27 By September 12 After September 12
Regular fee DKK 5,200/€700 DKK 6,000/€800 DKK 6,400/€850
Student fee DKK 3,900/€520 DKK 4,500/€600 DKK 4,900/€650
Accompanying person DKK 1200/€165 DKK 1200/€165 DKK 1200/€165
Student Workshop (24+25. September) DKK 750/€100 DKK 750/€100 DKK 750/€100

Please note that VAT is not added on conference payments in Denmark, and therefore is not deductible.

On-site Registration

Registration made later than 19 September 2016 will be considered and handled as on-site registration and consequently minor delays at the registration desk, in connection with issuing of documentation and settlement of accounts, must be anticipated.

Final Registration

Participants must register at the Registration Desk (The Bella Center) upon arrival at the Conference. Please remember to bring your confirmation of participation.

Registration desk – opening hours during the conference

Sunday 15:30-19:00
Monday 08:00-16:00
Tuesday 08:00-16:00
Wednesday 08:00-14:00
Thursday 08:00-14:00
Friday 08:00-14:00

Payment

Payment must be made in Danish Kroner (DKK) to the order of IRMMW-THz 2016, c/o DIS Congress Service and remitted as follows:

Due to high credit card fees the conference organizer appreciates payments made by bank transfer

IMPORTANT: Please remember to state irmmw-thz and participant’s name on all money transfers to the Conference Secretariat.

If you have made a late payment, please bring copy of payment to the congress.

The following items are included in the conference fee

Update 9. September 2016: The City Hall reception is now fully booked – only a few seats available for the conference dinner before it is fully booked.

Entrance to all conference session and visit the exhibition, all conference materials, lunches, coffee/tea in breaks during the conference days. Welcome reception the 25 September, Reception at the City Hall of Copenhagen 26 September and the conference dinner at Langelinie Pavillonen 28 September are included in the fee but need to be registered for, when the delegate registers online. Subject to availability (see update above).

 CopenhagenCityHall199x200Copenhagen City Hall

 LangeliniePavillion430x200Langelinie Pavillon

The following items are included in the accompanying person fee

Welcome reception the 25 September, Reception at the City Hall of Copenhagen 26 September and the conference dinner at Langelinie Pavillonen 28 September is included in the fee but needs to be registered for, when the delegate register on-line. Subject to availability (see update above).

Excursions for accompanying persons

A guided excursion is available for accompanying persons during the conference week. These can be booked during the registration process.

Castle tour of North Sealand –  Tuesday 27 September, 9:00 hrs. – 7 hours incl. lunch

kronborg_250pxKronborg Castle

frederiksborg_250pxFrederiksborg Castle

On this castle tour of North Sealand, the coach will drive through fashionable and exclusive residential areas, taking the scenic route along the eastern coast of Denmark. You will visit the outer walls and towers of impressive Kronborg Castle, setting of Shakespeare’s play, Hamlet. Afterwards the tour goes on to Asminderød Kro, where delicious Danish food will be served for lunch. The tour also includes a visit to the beautiful Frederiksborg Castle, in the magnificent surroundings of Hillerød. Our tour here includes a visit inside the castle – most  Knights’ Hall. The tour ends at Scandic Copenhagen Hotel.

Price: DKK 975 including lunch

Rules & Conditions for Accompanying Persons Tours
All tours are guided in English. During transportation participants are insured according to Danish Legislation regarding Transportation Insurance, but should otherwise be covered by their personal travel and health insurance when not on the bus.

All tours will start/end in front of Hotel Bella Sky at the time mentioned on the ticket. You are kindly asked to announce your presence at least 10 minutes prior to the departure time. To board the bus you have to present a valid ticket, otherwise the tour guide is authorized to refuse admittance on the tour.

Cancellation of any tours must be made in writing and forwarded to DIS Congress Service at least 21 days prior to operation of tour. After this, no refund can be expected. A cancellation fee at 10% of the price applies for any cancellation.

The Congress Secretariat reserves the right to adjust or change the programme as necessary. A minimum advance reservation for 20 persons per tour is required in order to guarantee operation. The Congress Secretariat reserves the right to cancel operation in the event of insufficient advance reservations. In the event that the Congress Secretariat cancels the tour full reimbursement will be made.

Terms and conditions

Confirmation: It is your personal responsibility that all details such as address, booked events, number of tickets, hotel reservation, date of arrival and departure, etc. are in accordance to your wishes. We therefore strongly recommend that you read and check the letter of confirmation of registration carefully to avoid errors. In the event of any errors in the confirmed, please contact DIS Congress Service in writing.

Cancellation of participation (a written request is mandatory)

Pre-registered participants who are unable to attend the Conference will have their paid fees refunded unless a processing fee of DKK 400 (accompanying person DKK 100) provided written notice of non-attendance is received by the Conference Secretariat before 26 August 2016. All refunds will be processed after the Conference. If cancellation is made after this date no refund of fee can be expected.

Conference Secretariat

IRMMW-THz
c/o DIS Congress Service
Herlev Ringvej 2C
DK-2730 Herlev
Denmark

Telephone:     +45 4492 4492
Telefax:          +45 4492 5050
E-mail:           Irmmw-thz2016@discongress.com